Notes  

Operations

Additional email addresses: Distribution List (Google Group), Google Accounts, and Aliases

There are three different types of additional email addresses you can request from Ops. Please review the options below and submit your specific request via email or slack.

  • Distribution list: this is achieved using a Google Group. You can specify an email address (e.g. operations@holacracyone.com) and any number of people who will receive emails going to this address. They will also be captured as posts in a google group, which anyone can view (ask Ops for the URL). This is free and quick to set up.

NOTE: If you want to be able to reply from this email address you have two options:

  1. Reply directly to the post from within the Google Group (it will use your default H1 email address, unless you change it; not the Google Group/Distribution list email.
  2. Set up the Google Group email address as an Alias in your gmail account. Here's how: http://www.ditoweb.com/blog/2013/12/sending-messages-from-group-address/
    (Please also note the distribution list workflow issues that may come up if you do this.)
  • Google account: Ops can create a new google user account with all the features and functionality of a full user (such as yourself). I'll share the login with whoever requests this account. You'll be able to send and receive email from this account, as it's a full user account. You will need spending auth to do this. A new user is $6/month
  • Alias: Any google account can have an Alias email address (several actually). This is an additional email address you can use to receive email. And you can also set up google to send from that email as well. This is free and quick.
    More here on how to send from an alias address: https://support.google.com/a/answer/22370?hl=en